Administrative secretary resume samples and examples of curated bullet points for your resume to help you get an interview. Use our job search tool to sort through over 2 million real jobs. Church secretaryadministrative assistant job description hours. Ability to read and write in english in order to process paperwork and follow up. Processes administrative details not requiring the immediate attention of assigned administrator. Also executive secretary and administrative assistant jobs. Executive secretary e10 five years of office experience involving administrative support practices, including two years equivalent to advanced 8 level administrative support work, secretary e8, or legal secretary e8.
The secretary is a vital member of the executive board of your organization. Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. What are the duties of an administrative secretary. Performs varied and responsible secretarial and office support duties to assist in the processing and completion of administrative operations for assigned administrative offices. Administrative secretary ii escambia county school district page 2 of 3 compiles and maintains accurate and uptodate records such as mailing lists, expense account information, incoming and outgoing items related to deliveries and transactions, data, and other bookkeeping duties. Characteristic duties and responsibilities essential functions for this position are on file in the office of human resources for your information serves as. They handle an offices administrative activities in almost every sector of the economy, including schools, government, and private corporations. Administrative secretary resume samples velvet jobs. Secretaries are responsible for performing clerical and administrative duties inside an organization.
Administrative secretary summary description under. An incumbent may perform a variety of secretarial and clerical duties which are limited in complexity. Summary description under direction, provides high level administrative assistance to a department head. Secretaries and administrators play a supportive role in organisations where they are employed to undertake a variety of administrative tasks. Provide confidential secretarial services to district administrator using discretion with frequent sensitive. We make the hiring process one step easier by giving you a template to simply post to our site. A secretary manages her bosss itinerary, assists in decisionmaking, and attends meetings. Job description the duties of a secretary or administrative assistant vary by industry and employer, but some tasks are common to many work settings. Position classification standard for secretary series, gs0318. Duties include general clerical, receptionist and project based work. Examples of administrative secretary duties include. The primary role of a litigation legal secretary is to provide direct secretarial and administrative support to legal advisers to help them out with client calls, client visits, and correspondence in a way that promotes the images and ethos of the legal firm. Duties and responsibilities provides administrative and works cooperatively with team members to support completing the human resource department work plan and actively participates in the departments strategic planning sessions.
Administrative secretary class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Project a professional company image through inperson and phone interaction. Provide an open communication link between the board committee, subcommittees, members and. Sometimes, she will also have to assist in the compilation of the financial reports, budgets, plans, etc. Roles and responsibilities secretary 1 roles and responsibilities of the secretary terms of office the prsa secretary position is a oneyear term. Use our job description tool to sort through over,000 other job titles and careers. The secretary job description provides a list of the key tasks, duties and responsibilities associated with the secretarial job. Page 1 job description job title administrative secretary human resources department human resources reports to executive director of human resources classification classified location administration building salary on schedule length of contract 12 months this job description in no way states or implies that these are the only duties to be performed by the employee occupying. This free secretary job description sample template can help you attract an innovative and experienced secretary to your company.
Administrative assistant agquest financial services, inc. Perform a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities, assist the administration in. Distinguishing characteristics this classification is distinguished from that of secretary ii in that the scope of work and responsibilities are more complex and require a higher degree of independent judgment and initiative. Save your documents in pdf files instantly download in pdf format or share a custom link. In a general office environment, your duties will typically consist of data entry, word processing, office management, document preparation and filing, presentation creation. Reports to chief of police and works in conjunction with city hall administrative assistant. First baptist church of diamond is seeking an administrative assistant for a very active church office, multistaff setting. Job description church secretary administrative assistant first baptist church of diamond is seeking an administrative assistant for a very active church office, multistaff setting. Typing with adequate speed and accuracy and transcribing ability.
Job description job title administrative secretary ecasd. Under administrative direction performs secretarial duties and a variety of specialized word processing. Under direction and supervision of chief of police, performs clerical duties pertinent to the police department and city hall as required. Secretaries assist the heads of institutions and enterprises with their agility and expertise.
Administrative assistant job description job description. Administrative secretary series category definition this category includes positions where there is provision for typing, stenographical, secretarial and general clerical duties and where there may be a requirement to pass tests as required by the civil service commission. Duties of this position include but are not limited to. The secretary has to carry out general office administration duties from time to time. The as is responsible for providing secretarial and administrative work for the head of a department or office, or other executive staff member. Incumbents in the administrative secretary class are assigned significant responsibility for carrying out administrative and office secretarial duties, frequently of a. Performs a diversified range of administrative support duties for department including document preparation, meeting. Prepare administrative reports for the senior management team. Secretary series, gs0318 ts64 june 1982, ts34 january 1979 titles the title secretary applies to all nonsupervisory positions in this occupation the title supervisory secretary applies to positions in this series meeting the definition for supervisory positions contained in. Organize, coordinate and schedule a variety of office activities to assist the administration with tasks, prepare and accurately maintain a variety of reports, records, and files relating to students, operations, and activities. These duties are often performed by a secretary, receptionist, administrative assistant, executive assistant or office manager.
The as may prepare correspondence independently from notes, instructions or on their own initiative, assuring appropriate form, style, punctuation, spelling and. Performing complex clerical and secretarial work involving frequent detailed duties of an administrative nature. Your role as an administrative secretary can involve working with managers, executives, and other personnel in a business or organizational office. List of administrative secretary responsibilities and duties.
The administrative assistant will be responsible for ensuring the efficiency and smooth operations for the vice president and the unit. Duties of a secretary are often unseen by the public but can be vital to helping a company stay organized and on track. Administrative secretary job description the primary function of an administrative secretary is to ensure that the administrative operations of the office they work in run smoothly. From managing schedules, coordinating conferences, and fielding calls to planning events, deciphering approved paperwork, and creating powerpoint exhibits, in the meanwhiles administrative assistants are anticipated to effortlessly and successfully juggle it all. Under the direct supervision of the vice president of facilities and risk management, the administrative assistant provides administrative, clerical and project support to the facilities and risk management unit. They usually perform their tasks using mail services, telephone, email accounts, fax machines, photocopiers, and internet sources.
If you are looking out for an appropriate secretary job description, you need to select a particular category first. An administrative secretary, commonly known as an administrative assistant, usually works in one of three areas. Administrative secretaries play a vital role in any business as they provide support to managers and make sure daily operations run smoothly. You will assist colleagues and executives by supporting them with planning and distributing information. Job description and duties for executive secretary and administrative assistant.
Or four years of office experience involving administrative support practices, including two years equivalent. Execute timely, efficient and effective operations of the department. Responsible for confidential and time sensitive material. An administrative experts job requires a numerous differ of skills. Supports managers and employees through a variety of tasks related to organization and communication.
Duties and responsibilities vary depending upon the agency or department to which the employee is assigned. The use of a typewriter, shorthand, dictaphone andor standard. Administrative secretary tennessee administrative office. Among their duties they schedule meetings, manage projects, conduct researches, organize electronic files, etc. Administrative secretary description of work general statement of duties. To proactively provide administrative support for our clients including filing, word processing, and reprographics work. Make sure to add salary, requirements, benefits, perks, and steps to apply for the specific role at your company. Secretary e8 three years of office experience involving administrative support practices, including one year equivalent to experiencedlevel administrative support work or equivalent to a secretary 7 or legal secretary 7. Special education administrative secretary job description.
Some tasks may include the use of shorthand or dictaphone. Hearing must be good to have the ability to understand information to perform job duties. In a general office environment, your duties will typically consist of data entry, word processing, office management, document preparation and filing, presentation creation, and performing basic office accounting tasks. As an organization leader, the secretary must be a responsible person who will carry out the duties of the office with great care. Administrative secretary page 2 of 3 coordinates the documentation and word processing of performance evaluations. Assists with drafting employee correspondence, such as letters of offer, employment agreements. Use our career test report to get your career on track and keep it there. The secretary role will vary depending on the sector, the size of the employer and the level of the job. Duties of secretary under article v, section 8 d of the prsa bylaws, the prsa secretary shall act as secretary of all. Arrange, schedule and organize board meetings, staff meetings and other. The litigation legal secretary job description template offers a details job description. Handle information requests from clients and visitors. The administrative secretary must have a highlevel of verbal and written communication skills and will perform a variety of duties and responsibilities including, but not limited to. Church secretaryadministrative assistant job description.
Performs administrative duties and coordinates aspects of special projects, programs, or events involving multiple departments andor locations. Must be able to multitask, accept and follow instructions about office procedures. In the executive board meeting, the secretary should take part in all discussions. This employee is responsible for performing clerical andor record keeping tasks required in the daily activities of school board work. In smaller companies, where such roles may not exist, employees must work together to ensure that administrative duties are completed. This administrative assistant job description template is optimized for posting to online job boards or careers pages and easy to customize for your company. Secretaries, in any organization, play a pivotal role. Specifications are not intended to reflect all duties performed within the job. The secretary is the key administrative officer of the club and is responsible for the efficient management of the organisation. Secretary 9 four years of office experience involving administrative support practices, including one year equivalent to advanced 8level administrative support work, or equivalent to a secretary e8, or legal secretary e8.
Performs office support work of an administrative nature involving responsibility for facilitating management details for a division director, assistant director, branch manager or an equivalent position. Monday thursday 18 hoursweek depending on church programs and events. To carry out secretarial, administrative and clerical duties under the direction of the directors or the administration manager. Secretaries and administrative assistants, except legal, medical, and executive form the largest subcategory of secretaries and administrative assistants. Job description church secretary administrative assistant. Administrative assistants and secretarys handbook pdf. If appropriate, the secretary should make copies of the. Unlike other secretaries, administrative secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties. Duties and responsibilities of a secretary too many.
Executive secretary and administrative assistant job. As a secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. Administrative assistant job description template workable. The administrative secretary provides general administrative and secretarial support to managers, executives and other personnel in office settings. They perform a variety of administrative as well as coordinative duties. However almost all secretarial jobs will involve an element of each of these listed typical work tasks and. Major duties and responsibilities may include, but not limited to the following. Even though these professionals are hired in various areas like general business, medical field, and legal professions, the job duties commonly listed in successful administrative secretary resume revolve around the following processing data.
Summary of essential job functions answer phone callsemails relay messages schedule appointments and track calendars schedule travel arrangements. Summer hours june to midaugust tend to be shorter and times around christmas and the lent season longer. Administrative secretary responsibilities and duties. We are looking for a responsible administrative assistant to perform a variety of administrative and clerical tasks. Administrative secretary resume samples qwikresume. Provide full admin support to the team and department perform dataentry, documentation, printing and filling duties maintain a proper and user friendly filling and document control system for recording and tracking of all documents.
876 1027 309 1383 1475 547 426 897 175 919 600 707 529 235 137 465 45 1361 1368 817 803 1449 1487 582 1183 538 470 197 979 78 1432 893 834 1167 1119 654 596 818 6 1263 778 798